Effective Handover and Ensuring Competence in Film and TV Production

The Importance of Clear Handover Procedures

Lack of clarity or understanding can lead to serious accidents. It is vital that when someone leaves a production due to illness or any other reason, a formal, written handover is provided. This handover should detail the current status of their department in relation to the project. Without this, confusion can arise about past agreements and future expectations, leading to misunderstandings, financial issues, and potentially serious accidents.

Written Briefing for New Crew Members

When a new crew member joins a production, they must receive a comprehensive written briefing from the departing person. The producer should also be copied on this document to maintain a record of the handover. This practice helps to prevent misunderstandings and ensures a smooth transition.

Professionalism in Departures

If a crew member or head of department is dismissed or leaves a production, they must still act professionally and provide a written document detailing the project's current status. Despite any personal feelings, this step is crucial for maintaining project continuity and safety.

Due Diligence for External Experts

Experienced producers, line producers, and heads of department often work with familiar crews. However, when hiring external experts, especially for safety-critical roles such as stunt coordinators or high-level grips, the producer must prioritise crew safety above budget, schedule, and creative vision. It is essential to thoroughly vet unknown crew members beyond their CVs and showreels.

Steps for Validating Expertise

• Cross-reference claims with the CV and IMDB credits.
• Conduct a face-to-face interview.
• Obtain at least two verbal recommendations from previous employers who have engaged the expert for similar tasks.

Defining Competence

A competent person has sufficient training, experience, and knowledge to work professionally. The required level of competence depends on the complexity of the situation and the specific needs of the shoot. Competence also involves having up-to-date knowledge of current work practices and technology.

Honesty in References and Showreels

When providing references for other crew members, it is crucial to be honest about their experience and abilities. Highlight both strengths and weaknesses clearly. If you notice that a new crew member's qualifications or experience do not meet the claimed standards, inform the production as soon as possible. This applies to both externally hired crew and those promoted internally.

Consequences of Misrepresentation

Making false claims on a CV is considered fraud and can lead to prosecution. Exaggerating experience and qualifications can result in injury or death. Be aware that following any accident, an investigation may be conducted to verify CV or showreel claims. Ensure that your showreel accurately lists your role in past scenes and that any claims can be clearly defended with supporting evidence.

Clarity in Stunt and Special Effects Showreels

When presenting showreels for stunts, stunt coordinating, special effects, or other complex roles, clarity and honesty are crucial. Only include material that can be honestly defended. If the original crew and production cannot support your claims, do not include it in your showreel or CV.